The Clockify alternative for agencies that need to know which clients are profitable

1

Every hour tied to a client and project

Time that isn’t assigned to a client can’t be counted against a retainer.

2

That time compared with revenue

Hours alone tell you who is busy, not who is profitable.

3

A view over time

One heavy month can be noise. A client who is over-serviced month after month is a pattern you need to act on.

1

Set up your clients and projects

Create a client for each retainer and a project for each stream of work, so every hour has a home.

2

Template the recurring work

Turn the monthly reports, meetings and deliverables each retainer includes into recurring tasks and templates.

3

Plan the week

Have each person drag their tasks onto the weekly calendar, with calendar events pulled in.

4

Track as you go

Use one-click timers. Fix missed time with manual entries, or mark tasks complete to log their estimates.

5

Review profitability

At the end of the week, compare time with revenue by client and project, and look at who spent hours on which account.

6

Act on what you see

Use the insights to adjust project scope, set hour budgets, shift focus or reallocate people before the next month starts.

15-person agency on WeekWize $225/month

Clockify spreads what a retainer agency needs across its tiers: billable rates from Basic, invoicing from Standard, and project budgets, labor cost and profit, and scheduling from Pro. WeekWize has one plan, built around the question of which clients make money, with weekly planning and time tracking included.

Reporting

Profitability by client, project and retainer

WeekWize reporting compares time spent with revenue, so you can see which clients and projects are most profitable. Owners get three views:

• Profitability over time, to see how margins change.
• A client and project breakdown, showing who contributes most to the bottom line.
• Trend analysis on historical data.

Time is logged by person as well as by client, so you can see who is spending hours on which account, such as a breakdown of hours by user for one client this month.

Ask questions in plain language with AI-powered insights, like “How many hours were spent on Client A last week?” Save the reports you use most and export the data to share it. For a deeper look, see analyzing your agency’s profit margins through time tracking.

Planning

Weekly planning that keeps retainer hours in check

Profit on a retainer is mostly decided before the hours are spent. In WeekWize, each person plans their week on a drag-and-drop calendar. Recurring tasks and templates cover the work that repeats every month, and Google Calendar events can be pulled in.

Daily totals show hours worked against hours planned. Color coding flags tasks that run over their estimate, so you can adjust before a client goes over. Incomplete tasks roll over instead of disappearing.

Managers get a team workload overview to see who is working on what and move work around. The approach is laid out in a manager’s guide to weekly planning.

Time tracking

Time tracking that fills the gaps

Profitability numbers are only as good as the hours behind them. In WeekWize:

• Timers start with one click, and switching between tasks is quick.
• If someone forgets to start the timer, they can enter the time manually or edit it later.
• If a task is marked complete without a timer, WeekWize logs its estimated time.
• Every entry is assigned to a client, project and label, so hours land on the right account.

$15 per user per month